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Anatomy of a Real Estate Newsletter: How to Create Enticing Emails for Leads

July 28 2016

hfinder real estate newsletter anatomy1

What exactly does a potent and powerful real estate email newsletter look like? What are the core elements needed to continually increase your open and click-through rates and lead conversion numbers? To maximize the value of your real estate email marketing newsletter, it's important to put an equal focus on the value of your content and the structure that can create a great user experience.

You may think the structure of your real estate newsletters differs greatly from newsletters sent by professionals and brands in other industries, but in actuality, there are standards that work across industries that you should absolutely implement to effectively engage and nurture your leads.

Below, we break down the anatomy of a premier real estate newsletter: from the subject line and header image to the listings featured and footer information.

Easy-to-use, responsive templates

Few agents know how to build an email newsletter from the ground up. Many use custom-made templates from one of the numerous email marketing resources that exist across the internet. Ideally, the template you go with for your newsletter is responsive — meaning it'll look just as fantastic on iPhones, iPads, Androids, and the like as it would on a desktop PC or laptop — and allows you to easily add in your own copy and different multimedia formats (more on those in a minute). Statistics show email open rates on mobile devices will only continue to riseemail open rates on mobile devices will only continue to rise, so it's imperative to use a platform and template that makes your newsletter stand out from non-responsive emails.

You can certainly go all out and build your own email templates from scratch, but given the demands of being a real estate agent, your best bet is to leave it to the experts who can deliver ready-to-go real estate email templates for you, so you can focus on the business tasks that matter.

Personalized "from" email address

Knowing there’s a real human being behind email newsletters (along with digests, promotional emails, and the other core types consumers typically sign up to receive), helps recipients trust you as a source. Sure, most of your emails will be automated via drip marketing campaigns, but you can still personalize your newsletter by sending it from your actual work address or a similar oneyour actual work address or a similar one (e.g. janesnewsletter(at) The benefits of personalization are clear: Personalized emails lead to transaction rates that are six times higherPersonalized emails lead to transaction rates that are six times higher for brands than non-personalized emails.

In addition to using an address that shows you're an actual human (and not a random email generator recipients can't interact with), it's vital to let your email newsletter subscribers understand they can directly reply to that address. Have you ever had a question for a company after reading one of their newsletters only to find "Please do not reply to this message" written boldly at the bottom of the message? This can be quite annoying for consumers, so make it simple for your audience to get in touch with you after reading your newsletters. After all, the whole point of email marketing is to make it simpler to engage with prospective clients, so preventing them from initiating a line of dialogue with you — one that could lead to new business — doesn't make much sense.

Uniform subject line naming convention

Consumers want a lot from the brands they follow, engage with, and purchase from — a quality product and service, stellar customer support, and a go-the-extra-mile attitude, chief among them. However, some brands forget to provide one thing: consistent brand messaging within their marketing strategies. This ranges from use of logos and other aesthetic branding materials to the actual copy and content associated with the marketing materials these brands produce, like email marketing campaigns.

When setting up your real estate newsletters, provide your leads with consistency across the board, starting with your email subject lines. As this report from Adestra indicates, there are thousands of variables that dictate the success and failure of email newsletters, and one of those factors is the subject line. The study explains that consistency with your subject lines in terms of usage of the same words and phrases tends to perform better than subject lines featuring random copy with each successive email. Moreover, using the word "Newsletter" actually tends to lead to poorer email metrics, so try other eye-catching words, like "Special," "Update," and "Bulletin," which, according to the report, received higher open rate percentages versus the average open rate for all email. You should also test your email campaigns against one another by featuring two different subject lines and seeing which one resonates most with your recipients, so use best practices for your email subject linesemail subject lines, but don't be afraid to experiment every now and then.

Striking visuals from top to bottom

Email tests over at HubSpot revealed that HTML emails appear to be favored over plain-text emailHTML emails appear to be favored over plain-text email. This shouldn't come as a surprise to anyone, given more and more newsletters feature videos, GIFs, and other sleek and modern imagery today. Where this trend comes into play for real estate agents is the creation of their own newsletters. Deliver a gorgeous, visual-heavy email to your audience — one that features photos of your listings, blog posts, and other content marketing efforts — and you could see marked improvements in practically every major email metric.

Whether you find royalty-free stock photosfind royalty-free stock photos or generate your own edited images, incorporate them into your newsletters to better appeal to your audience. Having said that, don't go overboard with image inclusion to avoid to over-saturating your email, and use only the ones that are most relevant and appropriate given the subject(s) of your newsletters.

As noted over on the Constant Contact blog, brands who include images in their newsletters need to ensure they will display well on all devices when viewed and use only a handful of images max to improve their click-through rate (CTR). Research of 2-million-plus emails from the company shows email with three or fewer images and 20 lines of text or less led to the highest CTRsemail with three or fewer images and 20 lines of text or less led to the highest CTRs for brands. Feel free to experiment with this, though, to see what works well for your recipients.

Headlines that pop off the page

Once you have a stunning image atop your newsletter, it's time to focus on the header of your email. Similar to how you structure your subject line, this is important to nail, as it will dictate if recipients a) decide to continue reading your email after opening it, and b) click on the content links related to the headline.

If you feature a few home seller resources in one of your newsletters, for instance — say, an ebook detailing staging tips, an infographic featuring price-listing advice, and a survey of your clients saying what they wish they had done before listing — the headline should incorporate messaging that pertains to all three content pieces. Something to the effect of "The Only Three Seller Resources [Your Market Name] Home Sellers Need" or "The [Your Market Name] Seller's Guide to Staging, Pricing, and Listing" could work to entice your audience and tell them right off the bat exactly what your real estate newsletter entails and the value it offers.

Just enough explanatory copy

Before jumping into the exact types of content you ought to share in your esteemed newsletters, it's important to understand the structure your email should take. More specifically, you need to know how to format every element in your email so the entire message looks cohesive, is easy to read and scan, and prioritizes the most important components first — and it all starts with how much copy you produce.

The reason so many consumers love signing up for brands' newsletters is they're easily digestible and offer just enough new and interesting insights and information that they don't have to spend more than a single minute reading them over. Yes, you want them to hang around for longer than 60 seconds, but the principal aim for your newsletter needs to be to compose conversational language that explains the central message of your newsletter in an expedient amount of time.

Multiple marketing research firms have conducted test after test to see which amount of copy leads to the best results for brands' newsletters. The specific results for each vary, but one thing is clear: The shorter the copy, the better. For example, the Marketing Experiments Blog tested copy length for email newsletters it sent on the same exact topic and found the shorter one (95 words) had a 17% higher CTR than the longer one (170 words)the shorter one (95 words) had a 17% higher CTR than the longer one (170 words).

As with all marketing collateral, testing is a must, but the data is clear: Keep it brief and to-the-point.

Relevant, themed content with supporting listings

Each newsletter should focus on one main theme, and the subject line, header, banner image, and all other accompanying collateral should revolve around that theme. As with all of your other real estate marketing efforts, you should use an editorial calendar to plan out your newsletters in advance. That way you can collect the necessary elements in advance and regularly schedule newsletter sends to your audience on a weekly or monthly basis.

Speaking of which, it's best to share your best or most noteworthy listings following the main few sections of your newsletter that promote your site content. That's not to say they should be the chief focus of your newsletter, though. Rather, they should act as the supporting cast — a bonus mention behind the main content, news, and updates you wish to share in the newsletter.

Once you have a main theme for your newsletter, you can determine which homes for sale you think are best to promote in the email newsletter. Sometimes, you may find a particular newsletter doesn't merit promotion of listings, and that's fine. Test the total number of listings you promote in your first couple of months sending your newsletter and you'll eventually land on the optimal number to add in each one.

Links to social media accounts

Though the primary point of your newsletters is to educate your audience and continue to nurture them toward a potential business relationship, you might as well promote your top-of-the-funnel content and general online presence further by linking to your social media accounts to generate followers. The only situation in which you should avoid including these buttons in your real estate email newsletters is if you don't keep up with posting regular and relevant content on each social channel. If that's the case, organize your time management for your social media effortsorganize your time management for your social media efforts first, then begin incorporating them into your email messaging.

Getting leads to click on the buttons for one or more of your networks ultimately takes them away from your email and prevents them from taking an immediate jump to your website. But if they click through to your different social accounts, that means they're still interested, so don't assume a lead is lost if they divert from your newsletters and head to your Facebook Business Page or Pinterest boards. It simply means they're not ready to buy a home or hire an agent (yet).

Banner call to action at the end

To cap off your newsletters, it's time to go into full-on promotional mode with the call to action (CTA)call to action (CTA) that gets users to do something after reading your newsletter.

From offering a free home buyer consultation to providing a free download of a special piece of content for sellers, there are quite a few avenues you can take with your end-of-email CTA. Regardless of the specific nature of the CTA, make sure it's prominent within the overall framework of your newsletter. In other words, ensure it stands out from all other copy and images included in the email so it catches your audience's eye as they scroll through your message and, thus, have a higher likelihood of noticing and clicking on it.

Also, the page to which you send clickers should land somewhere on your site and deliver exactly what was promised. Taking a recipient who clicked on a CTA banner that promotes a buyer seminar for locals, for instance, and ends up taking said recipient to your listings page instead will only lead to an angry audience, a high opt-out rate, and a loss of leads, so be prescriptive with your CTAs.

Sending newsletters to your audience is one kind of email that can engage them, but there are a handful of other essential real estate email types that can earn you high open rates and nurture your leads efficiently.

This post comes to us from Placester via the blog.