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Implement Cloud Storage to Safeguard and Streamline Your Real Estate Brokerage
At the peak of the information age, we find ourselves faced with a paradox of convenience and security. On one hand, we are producing, transmitting and storing a historically unprecedented amount of information. On the other, much of this information is never physically archived. Security breaches, disorganization, system crashes – many factors put us at risk of losing our data. For organizations that deal with the transfer and storage of large volumes of data, the security and organization of this data are paramount. Real estate brokerages are held accountable to several parties for the secure management of sensitive information involved in the real estate transaction. Losing or mishandling this data is not an option. Purchasing a server for your brokerage is rarely a feasible option. Buying, housing and maintaining an office network represents a large financial commitment, and often involves a number of unexpected and recurring expenses. Outsourcing your hosting to a trusted supplier will save you space, time and money. This is why cloud storage/hosting has become an attractive solution for the modern brokerage. A strong hosting infrastructure offers the convenience of accessing your information anywhere as well as the security of having this information backed up outside of local devices. Cloud storage keeps information up to date and helps to eliminate redundancies and discrepancies.
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Mac Users: Protect Your Data with Time Machine
All modern Mac computers come with a built-in backup solution that many Mac users do not utilize. This utility is known as Time Machine. It is very simple to use, and, most importantly, it's FREE (external hard drive not included.) While there are many online and offline backup solutions from multiple third party companies and manufacturers, all Mac users need to back up a full system image of their data is to connect an external hard drive using a USB, FireWire, or Thunderbolt cable (depending on the ports available on your Mac.) Time Machine can also be backed up to an AirPort Extreme device, an AirPort Time Capsule device, or an OS X Server on your network, if applicable. This external drive can be plugged in periodically to perform frequent backups or may be left plugged in so that it is constantly backed up. Time Machine does hourly backups for the past 24 hours, daily backups for the past month and weekly backups for all previous months. The oldest backups are deleted when your disk eventually becomes full, so you don't have to worry about not being able to backup new data at that point. The most convenient part about Time Machine is that you have the ability to restore any individually backed up files, or you can completely restore everything from an earlier backup. This means that if you lose something, such as an important file or family photo, you can open Time Machine, grab that file or photo right from the backup and restore it right away.
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Data Backup Options
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Why It’s Important to Back Up Your Data
One of the most important things for your business is your data. Programs and applications can be reinstalled, but once your data is lost, it's extremely hard to recreate. This is why we strongly encourage clients to back up their data and have a recovery plan. Losing your data can paralyze your business. It's better to take the time to prepare for an unlikely disaster than to look back and wish you had done something before. Things happen, and regardless how careful we are, we can fall victim to some unfortunate circumstances. In case of data corruption/deletion, having a current backup can have your office functioning again in minutes vs. days and weeks of having to recreate and re-enter data. Backing up your data will protect against: Viruses Theft Accidental deletion Computer crashes Physical damage to hardware Natural disaster Fires
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Cloud Storage and Sharing Work in the Digital Age
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Choosing the Best Cloud Drive for Your Real Estate Business
When news first started circulating about the mysterious "cloud" and how it would change our personal computing way of life, the actual benefits might not have been exactly clear to the average user. Then, the first time you lost some important files and then were able to recover them because they had automatically been saving themselves somewhere, it was truly exciting. I myself lost a few song files recently when my iPod crashed and found them a few days later hanging out on Google Music, where they'd been uploaded six months before. Now that news of Google Drive has been leaked and finally announced, real estate agents have a lot of choices of which cloud-based storage services to use. Not only do these programs save your important files, they enable you to send and share files that had once been too large for email. Ideal when it comes to sending photo galleries and home-tour videos to clients. So, why is Google Drive getting all the buzz right now? It's offering 5 GB of free storage and allows you to manage and share all your Google files.
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Do You Back Up Your Computer?
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