January 26 2015
Microsoft Outlook is a useful tool in the life of an active REALTORĀ®. We receive a lot of calls requesting assistance with some basic tasks. Here are the top three: open or save attachments, add a signature, and set up the AutoArchive function. Let's explore all three briefly.
Whether photos or pdf documents, when you receive attachments, you have two options: View them or save them for future use.
Adding and customizing your signature in Outlook is simple. Follow these steps:
If you are using Outlook on a desktop computer, then you are probably using a POP account. If you are using a POP account, all your emails and attachments are stored locally on your computer within a PST file or Personal File. These quickly stack up and easily reach sizes anywhere between 2GB to 15GB+ after few years of use. Although the average HDD size is 500GB+, after Outlook reaches 10GB+, it is at risk of becoming corrupt or damaged.
The easiest way to maintain your PST is by using the AutoArchive feature. This allows you to backup anything from 6-months ago into a PST-Archive relieving stress from your PST-files. Here are the steps:
First, check to see if you are using a POP Account:
If you are using a POP account, then you can go ahead and set your emails to auto-archive.
We hope this quick tutorial will help you with these tasks. As always, if you have any questions, please let us know.
To view the original article, visit the Tech Helpline blog.