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What Does a Contract to Close Coordinator Do?

January 06 2022

transactly contract-to-close coordinatorYou know better than anyone that real estate involves a ton of intricate paperwork. All that paperwork can become overwhelming and exhausting quickly. Not to mention that doing hours upon hours of paperwork was not the reason you became a real estate agent. That is why many real estate agents have invested in the help of a contract-to-close coordinator.

A contract-to-close coordinator takes all that paperwork off your plate in a timely and efficient manner. These individuals are prepared for any paperwork nightmare that may come along during your transactions so you can always count on them to get the job done.

What Exactly Does a Contract-to-Close Coordinator Do?

This may be surprising given how much is involved in the process, but a transaction coordinator handles everything from contract to close when you make a new deal. That includes, but is not limited to:

  • Opening escrow
  • Verifying all title work is complete
  • Scheduling all inspections
  • Ensuring all documents are submitted correctly and on time
  • Coordinating the closing process
  • Keeping the buyer and seller informed on the progress of the transaction

As you can see, contract-to-close coordinators handle a wide variety of tasks. These team members essentially take over all the administrative duties involved in a real estate transaction. Check out our transaction coordinator checklist to truly get a comprehensive idea of what these assistants can do for you.

Signs You Need a Contract-to-Close Coordinator

You're drowning in mundane paperwork. You just want to get back to the work you love doing. Well, you may have just found the solution to your problems. Contract-to-close coordinators do all the work you don't want to, so you can focus on the aspects of being a real estate agent that you love. If any of these signs sound like you, it may be time to consider how hiring a transaction coordinator could change the way you do business for the better.

Small Details Have Slipped Past You Here and There

Everyone makes mistakes. We are all human, and it is completely expected for one or two details to have slipped your mind. Maybe you were doing 12 things at once and one tedious form wasn't filled out completely correct. Or maybe you forgot Mrs. Smith's home inspection time when you were prospecting for new clients. While these scenarios are likely to happen, they easily upset you and your clients. The good news is that they can be entirely avoided with the help of a transaction coordinator.

You Don't Have a Foolproof Closing System

Having and maintaining a foolproof closing system can be challenging for any Realtor. Yet it is entirely necessary to have in the real estate industry. Without a well equipped and efficient closing system, you will be faced with unnecessary paperwork stress. This negatively affects you and your client at the end of an already long real estate process.

A transaction coordinator can ensure that closing will run smoothly even if complications arise. So if you may not have the most solid closing system, or maybe you want to dedicate your time to other tasks instead of closing duties, then a transaction coordinator is definitely someone you want to invest in.

You Haven't Taken a Vacation in Years

You are probably thinking, Real estate agents don't get to take vacations. Well, you might be pleased to find out then that you do, in fact, have time to vacation when you have the help of a contract-to-close coordinator. Our transaction coordinators, on average, save you about 16 hours of work per deal. That is a lot of time that you could have back on your hands. While you may be excited to dedicate that time back to revenue generating tasks, it is also a good to use it for some much needed rest and relaxation.

Getting Back to the Things You Love

At the end of the day, a contract-to-close coordinator is simply just someone that is able to help you out in the complicated real estate process without stepping on your toes. You are still running the show, just with a little backstage help now. When you hire a transaction coordinator, you will always have someone on your side. You will be able to trust in the fact that someone with valued experience will constantly be looking out for you, your business and your clients.

Investing in a transaction coordinator allows you to spend more time doing the work you love and spend more time with the people you love. So what do you have to lose?

To view the original article, visit the Transactly blog.