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How Organization Leads to Optimization

October 10 2011



Contributor Austin Allison says:

You may be familiar with the saying, “A cluttered desk is the sign of a cluttered mind”. If you’re like many people who let documents, notes and important information pile up with no method to the madness, it can be difficult to stay organized.

Organize your Office

A high degree of organization helps you to accomplish more and boosts overall efficiency. In the office, you don’t leave documents scattered around your desk because it takes too long to find important files. Instead, you file them in alphabetical order or by category in order to find all of the information you need in a timely manner. It sounds simple enough, but many people fall victim to the scourge that is disorganization, allowing their cluttered desk to clutter their mind.

Organizing your Devices

Now, let’s replace the word “desk” with something like "PC”, “laptop” or “tablet”.

The idea of diligent organization holds true, even more so, in a paperless office. If files and documents on your computer are left uncategorized, they’re harder to find, causing you to search through your hard drive or make unwanted duplicates. Thus, you must sift through multiple copies and take up more space on your device.  Consequently, the technology loses its effectiveness due to the users lack of organization.

Centralizing Documents

Categorizing those files is of basic importance for increasing productivity but you can go a step further if you centralize your documents. Using technology to keep all of your files and information in one central place makes it that much easier to find them.  For any business that works with multiple documents, using the right technology solution to centralize files is imperative to success.

How do you organize your workspace?

This post appeared originally on the DotLoop blogDotLoop blog. You can view it here. If you enjoyed this article, you may want to take a look at this white paper from Michael Audet from the WAV Group.