Free Electronic Fax Number for Document Management

There are a lot of things to consider in choosing an online document management solution. Because of the copyright laws, you should always begin your decision making by contacting your local association of REALTORS® or MLS. In the case of agents and brokers who use zipForm®, only a few companies like DocuSign have a license agreement to integrate zipForm into their transaction management and document management solution. There was a major lawsuit between the California Association of Realtors® and DotLoop because agents were loading CAR forms into DotLoop without a license agreement. That sort of thing violates the CAR copyright.

Transaction Rooms is the transaction management and document management software that is provided as an enhanced service to the renowned DocuSign electronic signature solution. When bundled, the services suite that includes everything is called DocuSign for Realtors® Plus. It is available in both an agent product and an enterprise version for brokers.

There is seamless integration between zipForm® and DocuSign and Transactions Rooms when you purchase DocuSign Plus. You simply authorize the connection with your zipForm account and the solutions are integrated and begin working together. Helpful Tip: It is a good idea to use the same email address and password for all three solutions. Although everything is integrated, sometimes you want to just log into one of the three and remembering all of those passwords can be a drag.

With Transaction Rooms, there are two advantages for managing incoming documents. The first is a custom email address. Transaction Rooms lets you configure an inbound email address. By default, it is your name and a bunch of numbers @mail.docusign.net. However, you can customize it. I chose myfullname @mail.docusign.com so it would be easy to remember.

Free Fax Line

With Transaction Rooms, you can request a free dedicated fax line. This is a huge benefit since many REALTORS® are paying companies like eFax $19.95 per month for that service alone. Electronic fax will allow you to provide your dedicated fax number and each fax will be dropped into your Transaction Rooms account email. From there, it is easy to save it, send it, share it, or sign it.

Let's face it. Managing documents in real estate is hard. The good news is that it is becoming easier for those agents and brokers who take the time to learn how to use productivity suites. With transaction management solutions like this one and others, you can save time, reduce mistakes, secure documents, improve customer service, and save the earth by reducing paper.

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